Accounts Payable AI for Auto Dealers

Accounts Payable AI: From Invoice<xd> to<md> Approval — Without<sm> the<xd>
Manual Work

Your Accounts Payable (AP) team is too sharp to spend their days keying data. AP AI handles extraction, validation, and routing — natively inside<xd> ARC, using your existing vendor history and GL codes from day one.

Capture Every Invoice, Automatically

Whether invoices arrive by email, mail, or paper scan, AP AI ingests them without manual keying — so your team starts at review, not data entry.

Graphic showing 21 invoices ready for approval with an email icon and document labeled Invoice.

Built Inside ARC,<xs>
Ready from Day One

No onboarding project. No third-party vendor to manage. AP AI activates within your existing ARC environment and draws on years of your transactional history immediately — something no outside tool can offer.

Invoice processing status with count 445 of 591, showing invoices needing review, ready, and submitted.

GL Code Recommendations

Validates against your GL codes and recommends the right accounts based on your dealership's own transaction patterns — getting smarter with every correction, without affecting any other store.

GL Code panel showing Oil Filter Premium at $324.50 with code 5230 Shop Supplies, 98% approval rating, and Edit option.

Verified Before It Ever Reaches Your Team

Scans incoming invoices against open POs before routing for approval — catching discrepancies early, so nothing unexpected makes it through to your team for review.

Invoice GS-2026 matched to active vendor GearShift with 98% confidence and verified tax ID.

Approval Routing,<xl><md> Your<sm> Way

Routes invoices based on your rules, your thresholds, your workflow. Every step, every change, every approval is automatically documented — so there's always a clear trail and never a question of what happened or when.

Approval rule showing $1K threshold with one invoice needing review and one auto-approved invoice.

Auto-Populate with Confidence

Extracts 50+ invoice field types and auto-populates high-confidence fields. Low-confidence fields are flagged for review. Every extracted value links back to its exact location on the source document — so your team always knows why.

Notification showing duplicate detected for invoice GS-2026-00483 and five more issues in GearShift.

Accounts payable panel showing process counts: 12 intake, 8 AI coding, 4 approved, 223 posted, 98% auto-sorted.

Invoice Arrives By email, by mail, or scanned on the spot. AP AI captures it automatically — no manual entry to start the process.

Fields Extracted 50+ invoice fields are read and populated instantly, with confidence scoring on every one. High-confidence fields auto-fill. Anything uncertain gets flagged for review.

Vendor Matched AP AI resolves the vendor using name, logo, Tax ID, and your dealership's own history — and tells you exactly why it made the match.

GL Coded Accounts are recommended based on your GL structure and your store's transaction history. The system gets smarter with every correction.

Routed for Approval Your rules. Your thresholds. Your workflow. AP AI routes the invoice automatically — no chasing, no manual handoff.

Documented Every step, every change, every approval — logged automatically inside ARC. A complete audit trail, always there when you need it.

Your Back Office Just Got<xdt> a Lot Smarter

Accounts Payable AI: From Invoice<xd> to<md> Approval — Without<sm> the<xd>
Manual Work

Capture Every Invoice, Automatically

Built Inside ARC,<xs>
Ready from Day One

GL Code Recommendations

Verified Before It Ever Reaches Your Team

Approval Routing,<xl><md> Your<sm> Way

Auto-Populate with Confidence

Meet Accounts <sm>Payable AI

This is What Effortless Accounts Payable Looks Like

Your Back Office Just Got<xdt> a Lot Smarter

Accounts Payable AI: From Invoice<xd> to<md> Approval — Without<sm> the<xd> Manual Work

Capture Every Invoice, Automatically

Built Inside ARC,<xs>Ready from Day One

GL Code Recommendations

Verified Before It Ever Reaches Your Team

Approval Routing,<xl><md> Your<sm> Way

Auto-Populate with Confidence

Meet Accounts <sm>Payable AI

This is What Effortless Accounts Payable Looks Like

Accounts Payable AI: From Invoice<xd> to<md> Approval — Without<sm> the<xd>
Manual Work

Built Inside ARC,<xs>
Ready from Day One